Lac La Ronge & District Chamber of Commerce
Amended April 2014
BYLAW NO. 1
of the La Ronge & District Chamber of Commerce, passed at a general meeting of the La Ronge & District Chamber of Commerce held in La Ronge, Saskatchewan the 5th day of February A.D. 1982, and amended at a general meeting of said Chamber on the 24th day of January, 2006.
ARTICLE 1 - NAME AND OBJECTIVES
The name of this organization shall be the La Ronge and District Chamber of Commerce
The objectives of the La Ronge and District Chamber of Commerce shall be to promote and improve trade and commerce and the economic civic and social welfare of the district.
The usual place of meeting shall be in the Town of La Ronge, Village of Air Ronge or the Lac La Ronge Indian Band, La Ronge Reserve, Saskatchewan.
The La Ronge and District Chamber of Commerce shall be non-sectional and non-sectarian, and shall not lend its support to any candidate for public office.
ARTICLE 11 - INTREPRETATION
Wherever the words “The Chamber” occur in these bylaws, they shall be understood to mean, “The La Ronge and District Chamber of Commerce” as a body.
Wherever the words “The Executive” appear in these bylaws, they shall be understood to mean “The Executive of the La Ronge and District Chamber of Commerce”.
Wherever the word “District” occurs in these bylaws, it shall mean that area, within and for which this Chamber was established, as defined in the Certificate of Registration under the Boards of Trade Act (R.S. c.18,s.1)
ARTICLE III - MEMBERSHIP
Any reputable person, directly or indirectly engaged or interested in trade, commerce, or the economic and social welfare of the District shall be eligible for membership in the Chamber.
Associations, Corporations, Societies, Partnerships, or Estates directly or indirectly engaged or interested in trade, commerce, or the economic and social welfare of their District may become members of the Chamber.
At any meeting of the Executive, any member in good standing may propose any eligible person or organization as a candidate for becoming a member of the Chamber, providing such candidate shall undertake, if admitted, to be governed by the bylaws of the Chamber.
If such proposal is carried by a majority of two-thirds of the members of the Chamber then present, such person or organization shall henceforth be a member of the Chamber and shall have all the rights and be subject to all the obligations of the other members.
Membership shall continue from the time of admittance until a member has resigned in accordance with the provisions of these bylaws, or has been removed from the roll of members by action of the Executive.
Any member of the Chamber who intends to retire there from or to resign his membership may do so at any time, upon giving to the secretary ten days’ notice in writing of such intention, and upon discharging any lawful liability which is standing upon the books of the Chamber against him at the time of such notice.
The Executive may remove from the roll of members the name of any newly-enrolled member failing to pay his annual dues within thirty days of his admission, or of any other member who fails to pay such dues within three months of the date on which they fall due. Upon such action by the Executive, all privileges of members shall be forfeited.
Persons who have distinguished themselves by some meritorious or public service may be elected honorary members by a majority vote of the Chamber. Such recognition shall be for a term of one year, and may be repeated. Honorary membership shall include all the privileges of active membership except that of holding office, with the exemption from the payment of annual dues.
Any member of the Chamber may be expelled by two-thirds vote of the Executive.
ARTICLE IV - DUES AND ASSESSMENTS
The annual dues payable by members of the Chamber shall be determined annually by the Executive, subject to the approval of the general meetings whenever a change in the original amount is involved.
Other assessments may be levied against all members, provided they are recommended by the Executive and approved by a majority of the members present at a general meeting of the Chamber. The notice called such general meeting shall state the nature of the proposed assessment.
ARTICLE V - OFFICERS AND EXECUTIVE
The Executive shall be comprised of the following officers: a President, a Vice-President, a Secretary, a Treasurer and four directors. Elections for executive officers will take place at a general meeting in April of each year, held by ballot, to replace those whose terms have expired or resigned.
Officers shall remain in office for two years, or until successors are elected, at a by-election held in June or general election in November with officers being elected from within the Executive.
In addition, the Executive may include one appointed member from each of the Town of La Ronge, Northern Village of Air Ronge, and the Lac La Ronge Indian Band.
No officer, with the exception of the Treasurer, shall hold the same office for more than two years in succession. The retiring president shall be a voting member member of the Executive.
Where a member of the Executive dies or resigns his office or is absent from three consecutive meetings of the Executive, the Executive may, at any meeting thereof, elect a member of the Executive in place of the member who had died, resigned or is absent.
Any officer or Executive member may be suspended from his office or have his tenure or office terminated if, in the opinion of the Executive, he is grossly negligent in the performance of his duties, providing however that any officer or Executive members so suspended or whose tenure of office has been terminated, shall be at liberty to appeal the decision of the Executive directly to the membership at the next general meeting.
The Executive shall have the general power of administration. It may make or authorize petitions or representations to the Government or Parliament of Canada, the Government or Legislature of the province, or others as it may determine or as may be required by vote of the majority of members present at any general meeting.
The executive shall in addition to the powers hereby directly conferred on it, have such powers as are assigned to it by any bylaw of the Chamber, provided however that such powers are not inconsistent with the provisions of the Boards of Trade Act.
Any five (5) or more members of the Executive lawfully met shall be a quorum, and a majority of such quorum may do all things within the powers of the Executive.
The Executive shall frame such bylaws, rules and regulations as appear to it best adapted to promote the welfare of the Chamber, and shall submit them for adoption at a general meeting of the Chamber call for that purpose.
The Executive, or at his (her) request the President, may appoint committees or designate members of the executive, the Chamber or others to examine, consider and report on any matter or take such action as the executive may request.
The Executive may suspend any chairman from office or have his office terminated for just cause. Any committee may be terminated by the Executive.
No paid employee of the Chamber shall be a member of the Executive. Officers of the Chamber shall receive no remuneration for services rendered, but the Executive may grant any of these said officers reasonable expense monies.
The President, the Vice-President, the Secretary, Treasurer and elected directors, before take office, shall take and subscribe a Justice of the Peace, oath in the following form:
Leader: “I swear that I will faithfully and truly perform my duty as an elected officer of the La Ronge & District Chamber of Commerce, and that I will, in all matters connected with the discharge of such duty do all things, and such things only, as I shall truly and conscientiously believe to be adapted to promote the objects for which the said chamber was constituted according to the true intent and meaning of the same, so help me God”
Directors Response: “I will”
The meetings of the Executive shall be open to all members of the Chamber, who may attend but may not take part in any of the proceedings.
No public pronouncements in the name of the Chamber may be made unless authorized by the Executive or by some person to whom the Executive has delegated the authority.
(a) The President shall preside at all meetings of the Chamber and Executive. He (she) shall regulate the order of business at such meetings, receive and put lawful motions, and communicate to the meeting what he (she) may think concerns the Chamber. The President shall, with the Secretary, sign all papers and documents requiring signatures on behalf of the Chamber, unless someone else is designated by the Executive. It shall be the duty of the President to present a general report of the activities of the year at the Annual General Meeting.
(b) The Vice-President shall act in the absence of the President, and in the absence of both these officers, the meeting shall appoint a chairman to act temporarily.
(c) The Secretary shall be the executive officer of the Chamber and shall be responsible to the Executive for the general control and management of the Chamber’s business affairs. The secretary shall be responsible for keeping the records of the Chamber, conducting its correspondence, retaining copies of all official documents, and shall perform all such other duties as properly pertain to the office. The Secretary shall, with the President, sign and when necessary seal with the seal of the Chamber, of which he shall have custody, all papers and documents requiring signature or execution on its behalf. The Secretary shall maintain an accurate record of the proceedings of the Chamber and of the Executive. At the expiration of his (her) term of office, the Secretary shall deliver to the Chamber all books and papers and other property of the Chamber.
(d)The Treasurer shall have charge of all funds of the Chamber and shall deposit, or cause to have deposited, the same in a financial institution selected by the Executive. Out of such funds, the Treasure shall pay amounts approved by the Executive and shall keep a regular account of the income and expenditures of the Chamber, and shall submit a reviewed financial statement thereof for presentation to the Annual General meeting and at any time required by the Executive. The Treasurer shall make such investments of funds of the Chamber as the Executive my direct. The Treasurer shall, with the President or Vice-President, sign all notes, cheques and drafts.
ARTICLE VI - MEETINGS
The Annual General Meeting of the Chamber shall be held in the month of April in each year, at the time and place determined by the Executive. At least two weeks’ notice of the meeting shall be given.
Special general meetings of the Chamber may be held at any time when summoned by the President, or requesting in writing by any three members of the Executive, or any ten members of the Chamber. At least one week’s notice of such meetings shall be given.
The Executive shall meet from time to time (at least once a month) as may be necessary to carry on the business of the Chamber.
Notice of all meetings, naming the time and place of assembly, shall be given by an Executive member. A notice inserted in one or more of the newspapers published within the District or an e-mail/fax shall constitute sufficient notice.
At any annual or general meetings one third of the membership shall be a quorum and, unless otherwise specifically provided, a majority of members present shall be competent to do and perform all acts which are, or shall be, directed to be done at any such meeting.
Minutes of the proceedings of all general and council meetings shall be entered in records to be kept for that purpose, by the Secretary.
The entry of such minutes shall be signed by the person who presides at the meetings at which they are adopted.
All books of the Chamber shall be opened at all reasonable hours to any member of the Chamber, free of charge.
ARTICLE VII - VOTING RIGHTS
Every member in good standing represented at any general meeting shall be entitled to one vote provided that the vote of an Association, Corporation, Society, Partnership or an Estate member shall in each case be assigned to individuals.
Voting at Executive and general meetings shall normally be by show of hands, or if requested by the chairman, by a standing vote. A roll call vote shall be taken, if requested by five (5) members provided such request received approval of two-thirds of the members assembled.
The presiding officer shall vote only in the case of a tie. Upon an appeal being made from a decision of the presiding officer, the vote of the majority shall decide.
Motions or amendments shall be carried at any executive or general meeting by a majority vote unless otherwise provided in these bylaws.
ARTICLE VIII - BYLAWS
Bylaws may be made, replace or amended by a majority of the members present at any general meetings, notice of such proposal having been given in writing by one member and seconded by another at a previous general meeting and duly entered in the minutes of the Chamber.
Such bylaws shall be binding on all members of the Chamber, its officers and all other persons lawfully under its control. They shall come into force and be acted upon only when they have been approved by the Minister of Consumer and Corporate Affairs.
ARTICLE IX - AFFILIATION
The Chamber, at the discretion of the Executive, shall have power to affiliate with the Canadian Chamber of Commerce, the Saskatchewan Chamber of Commerce, or any other organization in which membership may be in the interest of the Chamber.
ARTICLE X - FISCAL YEAR
The fiscal year of the Chamber shall commence in the 1st day of January of each year.
ARTICLE XI - AUDITORS
An auditor, being non-partisan to the Chamber, shall be selected at random by the executive prior to the annual general meeting, and the auditor shall review the books and accounts of the Chamber at least once in each year. A reviewed financial statement shall be presented by the treasurer at each annual meeting and at any time required by the executive.
ARTICLE XII - PROCEDURE
Parliamentary procedure shall be followed at all general and executive meetings in accordance with the “Roberts Rules of Order”
Where time is of the essence, Executive motions may be made and voted on by electronic means. The secretary will retain a hard copy of such motions to be read into the minutes at the following meeting.
Enacted by the executive the 30th day of November, 2005.
RATIFIED AND CONFIRMED by the Annual General Meeting on the 24th day of January, 2006.
AMENDNENTS CONFIRMED by the Annual General Meeting on the 30th day of April, 2014